Administrative Assistant

PUB302025

About this role

Brunel have partnered with one of Australia’s leading EPCM delivery Service Partners to successfully recruit and place suitably qualified Administrative Assistant for a 12 month contract assignment, supporting their Perth-based team.

  • Provide administration support as required and ensure that information provided to individuals is accurate, timely and in accordance with policy and procedure.
  • Assist with expense claims and lodgements for Service Line Leads as required.
  • Arrange and make travel, vehicle and accommodation arrangements (mobilisation – domestic and international, business trips and site visits).
  • Effectively manage multiple shared inboxes and administration folder structures according to guidelines provided.
  • Arrange meetings/events, including organising equipment requirements, ordering of food and beverages/catering and clearing up space.
  • Assist with onboarding of new starters and demobilising staff including updating floorplans, email distribution lists and desk requirements.
  • Assist with facilities requirements including maintaining a tidy office, including cleaning and disposal, emptying dishwashers, cleaning fridges and benches, tidying meeting rooms. Servicing coffee machines and restocking tea and coffee supply etc.
  • Assist with sub-contractor procurement activities as required including setting up new suppliers, updating company insurance registers, filing related documentation and processing of invoices with Accounts Payable.
  • Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure.

Requirements

  • Previous experience in the relevant discipline in the same or similar industry, including previous administrative experience.
  • High level of computer proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software.
  • Experience in delivering high quality work in a timely and accurate manner.
  • Positive and proactive approach that easily adapts under challenging timeframes.

Benefits

  • 12 Month Contract
  • ASAP Start
  • Perth CBD
Career interview session

Join the Brunel Family

Brunel is a recruitment and flexible workforce solution provider which connects talented people with opportunities throughout Australasia and around the world. We specialise in highly skilled roles across a variety of technical, professional, trades and craft disciplines, pairing candidates with industry-leading projects and organisations on a contract, permanent or secondment basis.

Operating in Australasia since 2001, Brunel has major bases of operation in Perth, Sydney, Brisbane and Port Moresby, which are further backed by the strength and reach of a truly global network spanning over 40 countries, 100+ offices and 45 years of successful operation.

Brunel is proud to be equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander and female candidates.

Application process

1

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days.

2

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview.

3

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

4

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth interview to review your communication and interpersonal skills.

5

Submission of candidates resume for client’s approval and screening.

Start applying immediately

Sending an application is quick and easy. Just make sure you have the required documents ready to go.

  • Certifications (optional)
  • Job references (optional)
  • Motivation Letter (optional)
  • Resume
Apply now

Any questions remaining?

Your consultant, Chris Mitchell is happy to clarify anything about this vacancy. When reaching out, use the pub number:
PUB302025

Account manager

Chris Mitchell
Brunel Energy Australia Perth
c.mitchell@brunel.net

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