Office Services Coordinator

PUB317306

About this role

About this role

We’re hiring an Office Services Coordinator for a 1-year contract with our client, a world leader in developing products and services that enhance animal health, wellness and performance. Remote position however it might be required to go to the office sometimes. One-year contract with possibility of extension.

This position will be supporting the executive assistant with office management stuffs as needed. Be the P2P super user for Canada affiliate. Helping to tackle P2P payment issues, collaborating with Finance, ESC and affiliate key users;

Responsibilities

P2P support

  • Be expertise on P2P processes, and become P2P super user of the affiliate;
  • Provide support to business users for P2P related issues/inquiries, such as vendor setup, PR and PO creation, issues resolution with vendor invoices processing, etc.
  • Summarize P2P issues/challenges and review with CFO/ESC on regular basis, and continuous seeking for process efficiency and improvements

Office Service support

  • General company hotline support
  • General office maintenance and support (visitor passes, office equipment maintenance, etc)
  • Handle, sort, and distribute incoming mail; process and track outgoing mail
  • Office supplies management
  • Support with document retention activities including filing and scanning documents as needed
  • Handle POs and process billing and payments for related service vendors

Rebate Execution support

  • Responsible for rebate programs payment execution, including DXC program/cover letter setup, verifying/consolidating documents for payment processing, sending payment requests, update the payment tracker and process reissue and void cheques requests
  • Some rebate cheques delivery (mainly direct programs) – prepare cover letters & backup
  • Management of rebate trackers (eg., CF, CAB DF, New Clinic Program)
  • Main point of contact for rebate queries and liaising with DXC (for rebate processing and vendor payment) – manage Canada Operations mailbox

Requirements

Requirements

Requirements

  • Post-secondary degree or equivalent
  • Positive attitude and fit with the company cultural pillars
  • A results driven team player able to work in and with a proactive team with a high degree of customer focus
  • Excellent organizational and implementation skills
  • Personal accountability and strong drive for execution and sense
  • Previous experience managing relationships across functions and geographies
  • Advanced ability to effectively communicate verbally (particularly during conflict management) and in writing
  • Ability to define problems, collect data, establish facts and draw valid conclusions
  • Experience in animal health or the veterinary industry would be an asset

Benefits

Benefits

Why work through Brunel? We start with competitive rates, a comprehensive benefits package and a safe on-boarding process. With our industry insights and recruiter expertise, we are supporting projects and clients worldwide. With Brunel you gain experience and expertise, building on your skills and developing your career further.

Join the Brunel Family

Career interview session

Join the Brunel Family

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services. Join us today.

Application process

1

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days.

2

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview.

3

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

4

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth interview to review your communication and interpersonal skills.

5

Submission of candidates resume for client’s approval and screening.

Start applying immediately

Start applying immediately

Sending an application is quick and easy. Just make sure you have the required documents ready to go.

  • Certifications (optional)
  • Job references (optional)
  • Motivation Letter (optional)
  • Resume
Apply now

Any questions remaining?

Your consultant, Monnatha Grego is happy to clarify anything about this vacancy. When reaching out, use the pub number:
PUB317306

Account manager

Monnatha Grego
Brunel Canada - Calgary
m.grego@brunel.net

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